Withdrawal/absence from examinations due to illness

In withdraw from an examination for which you are registered up to seven days before the examination as per the regulations and without providing reasons. Cancellation of your enrolment requires written notification to the Enrolments and Examination Office or through the electronic course management and examination system (SB-Online).

If due to illness you are prevented from taking part in an examination or submitting an assessment by the specified date or you must withdraw from an examination after the start of the examination, you must immediately inform the examination office (3 business days after the particular examination date at the latest) in writing and providing substantiation. 

For assessments with a submission deadline (assignments, project work, final theses, etc.), there is the option of applying for an extension of the due date in addition to withdrawing or being absent.

The following documents must be submitted to the examination office for this purpose: 

• Form: ‘Absence or withdrawal from examinations / Application for extension of the due date for reasons of illness’
• A medical certificate

For the first attempt to take an examination or the first application for an extension of the due date, a ‘simple’ certificate of incapacity to work (a ‘yellow slip’) must be provided.

For repeat examinations and for the second or more extension of a due date, the Neubrandenburg University of Applied Sciences form ‘Certificate of inability to take an examination’ must be completed by the treating doctor. Certificates that are not submitted on the form but which nevertheless contain all the necessary information to assess the inability to take an examination are still valid.

In cases of doubt, particularly for the final attempt to take an examination or for Bachelor’s or Master’s theses, the examination office can, with the agreement of the examination board, request that the candidate submit an official medical certificate for the inability to take an examination.

• The notification and medical certificate must be submitted to the examination office immediately, that is, without culpable delay, by the 3rd business day at the latest after the particular examination date.
• The application for an extension of the due date and the medical certificate must also be submitted promptly and in all cases always before the due date has passed.
• The received stamp of the University (not the date stamp) is valid in this case. Saturdays, Sundays and public holidays are not included. Documents that are not received in time can only be accepted in exceptional cases. The reasons for a delay in the submission must be stated by you and substantiated, that is, you must satisfactorily demonstrate that it was not possible for you to submit the notification and the medical evidence by the deadline.
  Example: Hospitalisation as a result of an accident.
• A subsequent appeal to reasons for withdrawal or absence that were known to you at the time of the examination is excluded. Withdrawal from an examination is also excluded if the examination result has been published unless it was not possible for you to provide the information and substantiate your case for reasons beyond your control.
• You also have a duty to cooperate when determining the inability to take an examination. If you do not provide the required evidence or do not provide it in time, this will be to your disadvantage; the assessment is then graded as ‘unsatisfactory’ (5.0).

If the notification and the medical certificate meet the requirements and are submitted in time, the examination attempt concerned is considered to be not taken and you are eligible for a new examination attempt in the next possible examination date, generally in the examination period of the following semester. The extension of the due date is determined by the length of the inability to take the examination.

If the notification or the application and the evidence (e.g. medical certificate) are not submitted or are submitted late and are not accepted, the assessment concerned is graded as ‘unsatisfactory’ 5.0.

Communication in both cases is in writing through the examination office.